SCHEDULE #: 1453
AGENCY: Public Safety, Department of
DIVISION: Administration
OFFICE/SECTION: Criminal Investigation Bureau
RECORDS SERIES TITLE: Gun Permits
DATES: 1980 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: numerically by permit number
DESCRIPTION:
Documents relating to applications for gun permits to enable civilians to carry weapons in performance of duties (e.g. security guard). Included are fingerprint cards, bonds, and photographs.
DISPOSITION INSTRUCTIONS:
Hold in the current files area until renewed or three (3) years; then destroy.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 02/04/1988
SCHEDULE #: 3831
AGENCY: Public Safety, Department of
DIVISION: Crime Laboratory
OFFICE/SECTION:
RECORDS SERIES TITLE: Case Files (Permanent)
DATES: 1967 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: numerically by case number
DESCRIPTION:
This series consists of files related to the analysis of evidence in criminal investigations. Files are divided in two categories master files and unit work files. Master files is located in the Evidence Management Unit and contains evidence submission forms, evidence transfer forms, notes, laboratory reports, and work packets containing the work product. It is cut off at the end of the year.
DISPOSITION INSTRUCTIONS:
Hold in the current files area until case is inactive; electronically reproduce and maintain reproduction permanently. Hold hard copy master files twenty (20) years; then dispose.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 12/04/1997
SCHEDULE #: 3832
AGENCY: Public Safety, Department of
DIVISION: Crime Laboratory
OFFICE/SECTION:
RECORDS SERIES TITLE: Case Files (Limited)
DATES: 1967 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: numerically by case number
DESCRIPTION:
This series consists of files related to the analysis of evidence in criminal investigations. The files are divided in two categories: master files and unit work files. Included are evidence submission forms, evidence transfer forms, notes, laboratory reports, and work packets containing the work product.
DISPOSITION INSTRUCTIONS:
Hold in the current files area ten (10) years; then dispose.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 12/04/1997
SCHEDULE #: 5927
AGENCY: Public Safety, Department of
DIVISION: Criminal Information Center
OFFICE/SECTION: Sex Offender Registry
RECORDS SERIES TITLE: Sex Offender Registry Files
DATES: 2000 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: chronologically
DESCRIPTION:
This series consists of sex offender registry files. Included are court orders, driver license printouts, sex offender agreement forms, acknowledgement forms, and related files.
DISPOSITION INSTRUCTIONS:
Image and verify paper files; hold paper files five (5) years, then dispose. Hold electronic files permanently.
RIGHTS MANAGEMENT:
MCA Section 25-1-111 (Social Security Numbers)
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 10/22/2015
SCHEDULE #: 5921
AGENCY: Public Safety, Department of
DIVISION: Criminal Information Center
OFFICE/SECTION: Special Processing
RECORDS SERIES TITLE: Disposition Files
DATES: 1990 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: numerically
DESCRIPTION:
This series consists of files related to information received from arresting agencies and courts. Included are dispositions from circuit courts and arrest cards.
DISPOSITION INSTRUCTIONS:
Hold paper files ninety (90) days after imaged and verified, then dispose of paper files. Hold electronic files fifty (50) years, then dispose.
RIGHTS MANAGEMENT:
MCA Section 9-1-38 (Certain Judicial Records) and MCA Section 25-1-111 (Social Security Numbers)
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 10/22/2015
SCHEDULE #: 5922
AGENCY: Public Safety, Department of
DIVISION: Criminal Information Center
OFFICE/SECTION: Special Processing
RECORDS SERIES TITLE: Expunction Files
DATES: 1990 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: alphabetically
DESCRIPTION:
This series consists of orders related to removing criminal information from offenders' files. Included are court orders and correspondence.
DISPOSITION INSTRUCTIONS:
Hold one (1) year after imaged and verified, then dispose of paper. Hold electronic files permanently.
RIGHTS MANAGEMENT:
MCA Section 25-1-111 (Social Security Numbers)
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 10/22/2015
SCHEDULE #: 5924
AGENCY: Public Safety, Department of
DIVISION: Criminal Information Center
OFFICE/SECTION: Special Processing
RECORDS SERIES TITLE: Applicant Background Check Files
DATES: 1990 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: alphabetically
DESCRIPTION:
This series consists of files related to fingerprint-based background checks of potential employees. Included are permission forms, fingerprint cards, and related files.
DISPOSITION INSTRUCTIONS:
Immediately dispose of non-criminal offense files after background check has been completed. Image and verify background checks for those with a criminal offense found, then dispose of paper files. Hold electronic files fifty (50) years, then dispose.
RIGHTS MANAGEMENT:
MCA Section 25-1-111 (Social Security Numbers)
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 10/22/2015
SCHEDULE #: 5925
AGENCY: Public Safety, Department of
DIVISION: Criminal Information Center
OFFICE/SECTION: Automated Fingerprint Identification System (AFIS)
RECORDS SERIES TITLE: Finger Print Cards
DATES: 1990 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: chronologically
DESCRIPTION:
This series consists of fingerprint cards of criminal offenders.
DISPOSITION INSTRUCTIONS:
Hold paper files one (1) year after imaged and verified, then dispose. Hold electronic files fifty (50) years, then dispose.
RIGHTS MANAGEMENT:
MCA Section 25-1-111 (Social Security Numbers)
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 10/22/2015
SCHEDULE #: 6289
AGENCY: Public Safety, Department of
DIVISION: Criminal Information Center
OFFICE/SECTION: Special Processing
RECORDS SERIES TITLE: Arrest Cards
DATES: 1990 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: chronologically
DESCRIPTION:
This series consists of arrest cards created by an arresting law enforcement agencies regarding offenders of various crimes.
DISPOSITION INSTRUCTIONS:
Image and verify paper files. Once verified dispose of paper and hold electronic files one-hundred (100) years, then dispose.
RIGHTS MANAGEMENT:
REMARKS: This schedule amends 5923 to dispose of paper files once imaged and reduce retention from permanent to 100 years.
STATE RECORDS COMMITTEE STATUS: Approved on 04/20/2023
SCHEDULE #: 5926
AGENCY: Public Safety, Department of
DIVISION: Criminal Information Center/ Bureau of Investigations
OFFICE/SECTION: Intelligence Analysis/ Bureau of Investigations
RECORDS SERIES TITLE: Polygraph Files
DATES: 1940 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: chronologically
DESCRIPTION:
This series consists of files related to criminal investigations. Included are histories of potential criminals investigated, physical data sheets, polygraph charts, statements during testing and related files.
DISPOSITION INSTRUCTIONS:
Hold paper files one (1) year after imaged and verified, then dispose of paper files. Hold electronic files fifty (50) years, then dispose.
RIGHTS MANAGEMENT:
MCA Section 25-1-111 (Social Security Numbers)
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 10/22/2015
SCHEDULE #: 5920
AGENCY: Public Safety, Department of
DIVISION: Criminal Information Center/ Bureau of Investigations
OFFICE/SECTION: Intelligence Analysis/ Bureau of Investigations
RECORDS SERIES TITLE: Mississippi Bureau of Investigations (MBI) Case Files
DATES: 1940 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: numerically
DESCRIPTION:
This series consists of criminal case files referred to the agency by local, state and federal agencies. Included are correspondence, affidavits, notifications of arrests, social admission sheets, rap sheets, photos, interview statements, and offenders/suspects demographic information and related files.
DISPOSITION INSTRUCTIONS:
Digitally image and verify paper files. Hold paper files seven (7) years after imaged and verified, then dispose. Convert existing microfilm to digital image; hold microfilm seven (7) years, then dispose. Hold electronic files fifty (50) years, then dispose.
RIGHTS MANAGEMENT:
MCA Section 9-1-38 (Certain Judicial Records) and MCA Section 25-1-111 (Social Security Numbers)
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 10/22/2015
SCHEDULE #: 3305
AGENCY: Public Safety, Department of
DIVISION: Criminal Investigation Bureau
OFFICE/SECTION:
RECORDS SERIES TITLE: Motor Vehicle Salvage Inspections
DATES: 1991 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: chronologically
DESCRIPTION:
This series consists of documents relating to applications for obtaining title to salvaged or rebuilt vehicles. Included are applications, receipts and copies of invoices for parts.
DISPOSITION INSTRUCTIONS:
Hold in the current files area one (1) years after sending information to Tax Commission; then destroy.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 04/28/1994
SCHEDULE #: 2242
AGENCY: Public Safety, Department of
DIVISION: Highway Safety Patrol
OFFICE/SECTION: Statistics
RECORDS SERIES TITLE: BAC & Refusals (Blood Alcohol Content)
DATES: 1983 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: n/a
DESCRIPTION:
Documents relating to BAC and refusals. Included are name, date, driver’s license, agency code, and ticket numbers. It is cut off at the end of the Serial year.
DISPOSITION INSTRUCTIONS:
Hold in the current files area one (1) month; transfer to State Records Center and hold five (5) years; then destroy.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 01/26/1989
SCHEDULE #: 5204
AGENCY: Public Safety, Department of
DIVISION: Law Enforcement Training Academy
OFFICE/SECTION:
RECORDS SERIES TITLE: Law Enforcement Class Training Files
DATES: 1971 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: alphabetically
DESCRIPTION:
This series consists of law enforcement training files for specialized training courses. Included are rosters listing names and local police departments of participants and copies of certificates of completion.
DISPOSITION INSTRUCTIONS:
Hold permanently; transfer one copy of each certificate to the Public Safety Department Minimum Standards Board; provide one copy of the certificate to the officer for the local police department.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 04/23/2009
SCHEDULE #: 5203
AGENCY: Public Safety, Department of
DIVISION: Law Enforcement Training Academy
OFFICE/SECTION:
RECORDS SERIES TITLE: Law Enforcement Individual Training Files
DATES: 1966 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: alphabetically
DESCRIPTION:
This series consists of individual police officer training files for Basic Law Enforcement Classes. Included are applications, medical packets, National Crime Information Center (NCIC) reports, high school diplomas, injury reports, grade sheets, and certificates of completion.
DISPOSITION INSTRUCTIONS:
Hold in current files area permanently; transfer one copy of each certificate to the Public Safety Department Minimum Standards Board; provide one copy of the certificate to the officer for the local police department.
RIGHTS MANAGEMENT:
Exempt from Mississippi Public Records Act, see Section 25-61-12 MS Code.
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 04/23/2009
SCHEDULE #: 2924
AGENCY: Public Safety, Department of
DIVISION: MS Highway Safety Patrol
OFFICE/SECTION: Motor Vehicle Inspection
RECORDS SERIES TITLE: Station Report Files
DATES: 1987 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: numerically by station number
DESCRIPTION:
Documents relating to inspection Station Reports giving account of each motor vehicle inspection performed by each inspection station. Included is the status sheet listing vendor number, odometer reading, Present, owner's name, make, model, year, type. Also included are the sticker receipt books indicating number of stickers given to each inspection station.
DISPOSITION INSTRUCTIONS:
Hold in the current files area until microfilmed then destroy hard copy. Hold microfilm for three (3) years after release of audit report; then destroy.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 11/21/1991
SCHEDULE #: 2925
AGENCY: Public Safety, Department of
DIVISION: MS Highway Safety Patrol
OFFICE/SECTION: Motor Vehicle Inspection
RECORDS SERIES TITLE: Inspection Stickers Returned Unused
DATES: 1986 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: numerically by inspection sticker number
DESCRIPTION:
Documents relating to: the unused inspection stickers that have been returned to the Mississippi Highway Patrol from the inspections stations throughout the state.
DISPOSITION INSTRUCTIONS:
Hold in the current files area one (1) year after the stickers are returned; transfer to State Records Center and hold two (2) years; then destroy. It is recommended that these documents be retained for three (3) years after release of audit.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 11/21/1991
SCHEDULE #: 6288
AGENCY: Public Safety, Department of
DIVISION: MS Highway Safety Patrol
OFFICE/SECTION: Safety Responsibility
RECORDS SERIES TITLE: Accident Reports
DATES: 1986 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: chronologically
DESCRIPTION:
Documents relating to accident reports. Included are progress sheet, motor vehicle accident report-SR1, officer's report, correspondence, tickler sheet (compliance), and officer's supplemental report.t.
DISPOSITION INSTRUCTIONS:
Hold born digital records twenty (20) years, then dispose.
RIGHTS MANAGEMENT:
REMARKS: This schedule amends 2620 to extend retention from five to twenty years.
STATE RECORDS COMMITTEE STATUS: Approved on 04/20/2023
SCHEDULE #: 5967
AGENCY: Public Safety, Department of
DIVISION: Narcotics
OFFICE/SECTION: Legal Affairs
RECORDS SERIES TITLE: Lawsuits
DATES: 1971 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: chronologically
DESCRIPTION:
This series consists of lawsuits filed by or against the Mississippi Bureau of Narcotics. Included are motions, orders, dispositions and related files.
DISPOSITION INSTRUCTIONS:
Image and verify; hold paper files in the current files area seven (7) years of post-disposition, then dispose. Hold electronic files fifty (50) years, then dispose.
RIGHTS MANAGEMENT:
MCA Section 25-1-102 (Certain Attorneys' Work Product)
REMARKS: This schedule amends schedule 222 by scanning and verifying documents and holding paper seven (7) years instead of five (5) years. This amendment also reduces retention from permanently at the agency to fifty (50) years. Attorney's work product is confidential and cannot be made available to the public.
STATE RECORDS COMMITTEE STATUS: Approved on 04/21/2016
SCHEDULE #: 5968
AGENCY: Public Safety, Department of
DIVISION: Narcotics
OFFICE/SECTION: Legal Affairs
RECORDS SERIES TITLE: Pen Register Files
DATES: 1971 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: chronologically
DESCRIPTION:
This series consists of requests for court orders issued to the Mississippi Bureau of Narcotics related to surveillance of communication records (telephone numbers). A pen register is a device that decodes or records electronic impulses, which allows outgoing numbers from a telephone call to be identified. Included are applications, affidavits, court orders and related files.
DISPOSITION INSTRUCTIONS:
Image and verify; hold paper files in the current files area five (5) years of date of signed court order, then dispose. Hold electronic files fifty (50) years, then dispose.
RIGHTS MANAGEMENT:
MCA Section 25-1-102 (Certain Attorneys' Work Product)
REMARKS: Attorney's work product is confidential and cannot be made available to the public. This series does not include wiretaps.
STATE RECORDS COMMITTEE STATUS: Approved on 04/21/2016
SCHEDULE #: 5965
AGENCY: Public Safety, Department of
DIVISION: Narcotics
OFFICE/SECTION: Legal Affairs
RECORDS SERIES TITLE: Civil Forfeiture Proceedings
DATES: 1971 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: chronologically
DESCRIPTION:
This series consists of files related to seized property, including, but not limited to, the seizure and forfeiture of property in connection with violations of uniform controlled substances laws. Included are lawsuits filed by or against the agency.
DISPOSITION INSTRUCTIONS:
Image and verify; hold paper files three (3) years of post-disposition, then dispose. Hold electronic files fifty (50) years, then dispose.
RIGHTS MANAGEMENT:
MCA Section 25-1-102 (Certain Attorneys' Work Product)
REMARKS: Attorney's work product is confidential and cannot be made available to the public. This schedule amends schedule 2706 to reduce retention from archival to fifty (50) years.
STATE RECORDS COMMITTEE STATUS: Approved on 04/21/2016
SCHEDULE #: 5966
AGENCY: Public Safety, Department of
DIVISION: Narcotics
OFFICE/SECTION: Legal Affairs
RECORDS SERIES TITLE: Legal Administrative Files
DATES: 1971 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: alphabetically
DESCRIPTION:
This series consists of files related to administrative issues managed by the legal department. Included are accident reports, insurance claims, Associate of the Courts annual reports (related to yearly memorandum submitted to the courts detailing approved and executed wire taps conducted by the Mississippi Bureau of Narcotics during the previous calendar year) and related issues.
DISPOSITION INSTRUCTIONS:
Image and verify; hold paper files two (2) years after imaged and verified, then dispose. Hold electronic files fifty (50) years, then dispose.
RIGHTS MANAGEMENT:
MCA Section 25-1-102 (Certain Attorneys' Work Product) & MCA Section 45-29-1 et. seq. (Investigative Records)
REMARKS: Attorney's work product is confidential and cannot be made available to the public. Investigative records are exempted from public disclosure.
STATE RECORDS COMMITTEE STATUS: Approved on 04/21/2016
SCHEDULE #: 2708
AGENCY: Public Safety, Department of
DIVISION: Narcotics
OFFICE/SECTION: Administration
RECORDS SERIES TITLE: Daily Activity Reports
DATES: 1971 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: chronologically
DESCRIPTION:
Documents relating to enforcement activity. Included are activity reports of agents and timesheets.
DISPOSITION INSTRUCTIONS:
Hold in the current files area three (3) years; then destroy.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 07/19/1990
SCHEDULE #: 2709
AGENCY: Public Safety, Department of
DIVISION: Narcotics
OFFICE/SECTION: Inspection/Internal Affairs
RECORDS SERIES TITLE: Command Inspections File
DATES: 1971 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: chronologically
DESCRIPTION:
Documents relating to inspections. Included are inspection reports that make sure paperwork is in order and that reports are filed properly.
DISPOSITION INSTRUCTIONS:
Hold in the current files area three (3) years; then destroy.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 07/19/1990
SCHEDULE #: 224
AGENCY: Public Safety, Department of
DIVISION: Narcotics
OFFICE/SECTION: Administration
RECORDS SERIES TITLE: Destruction of Evidence Files
DATES: 1971 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: chronologically
DESCRIPTION:
Documents relating to destruction of evidence. Included are all related documents-Affidavit authorizing the disposal of forfeited controlled substances and all correspondence and documents related to evidence disposal.
DISPOSITION INSTRUCTIONS:
Hold in the current files area five (5) years; reduce to microfiche and destroy paper original. Microfiche will be retained permanently at MBN Headquarters.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 10/27/1983
SCHEDULE #: 225
AGENCY: Public Safety, Department of
DIVISION: Narcotics
OFFICE/SECTION: Administration
RECORDS SERIES TITLE: Executive Correspondence
DATES: 1971 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: chronologically then alphabetically by year
DESCRIPTION:
Documents relating to executive correspondence. Included are all official correspondence originating anywhere in the agency is filed in this series. Correspondence is always on agency letterhead. It is cut off at the end of the calendar year.
DISPOSITION INSTRUCTIONS:
Hold in the current files area five (5) years; reduce to microfiche and destroy paper originals. Microfiche will be permanently retained at MBN Headquarters.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 10/27/1983
SCHEDULE #: 230
AGENCY: Public Safety, Department of
DIVISION: Narcotics
OFFICE/SECTION: Personnel
RECORDS SERIES TITLE: Agents Monthly Activity Report Series
DATES: 1971 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: alphabetically by agents name
DESCRIPTION:
Documents relating to agent activity. Included are summary sheet.
DISPOSITION INSTRUCTIONS:
Hold in the current files area two (2) years; then destroy.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 10/27/1983
SCHEDULE #: 232
AGENCY: Public Safety, Department of
DIVISION: Narcotics
OFFICE/SECTION: Property
RECORDS SERIES TITLE: Automotive Reports
DATES: 1971 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: by year and car number
DESCRIPTION:
Documents relating to property. Included are automotive files. It is cut off at the end of the Serial year.
DISPOSITION INSTRUCTIONS:
Hold in the current files area for life of vehicle; then destroy.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 10/27/1983
SCHEDULE #: 217
AGENCY: Public Safety, Department of
DIVISION: Narcotics
OFFICE/SECTION: Criminal Records
RECORDS SERIES TITLE: Criminal Case Files
DATES: 1971 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: numerically by calendar year, encounter, and area
DESCRIPTION:
Documents relating to criminal investigations. Included are all documents relating to criminal cases.
DISPOSITION INSTRUCTIONS:
Hold in the current files area two (2) years; reduce to microfiche and destroy paper original. Microfiche will be maintained permanently at Agency Headquarters.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 10/27/1983
SCHEDULE #: 218
AGENCY: Public Safety, Department of
DIVISION: Narcotics
OFFICE/SECTION: Intelligence
RECORDS SERIES TITLE: Criminal Intelligence Files
DATES: 1971 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: by calendar year, crime category and county
DESCRIPTION:
Documents relating to criminal activity - MBN form 103 A & B (Intelligence Report/Complaint Form). Included are reports and reference data, newspaper clippings, intelligence bulletins, and agent request forms. It is cut off at the end of the Calendar year.
DISPOSITION INSTRUCTIONS:
Hold in the current files area five (5) years; reduce to microfiche and destroy paper original. Microfiche will be permanently retained at MBN Headquarters.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 10/27/1983
SCHEDULE #: 219
AGENCY: Public Safety, Department of
DIVISION: Narcotics
OFFICE/SECTION: Criminal Records
RECORDS SERIES TITLE: Defendant Photo File
DATES: 1971 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: alphabetically
DESCRIPTION:
Documents relating to criminal investigations-MBN Defendant photo-ID card. Included are photos and bio-data. It is cut off at the end of the Serial year.
DISPOSITION INSTRUCTIONS:
Hold in the current files area permanently for reference purposes.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 10/27/1983
SCHEDULE #: 223
AGENCY: Public Safety, Department of
DIVISION: Narcotics
OFFICE/SECTION: Training
RECORDS SERIES TITLE: Training Records
DATES: 1971 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: alphabetically by name
DESCRIPTION:
Documents relating to training. Included are basic agent and in-service - MBN training file review sheet and any other documents related to an agents training while employed by the agency. In addition, copies of any certificates of training are included. It is cut off at the end of the Serial year.
DISPOSITION INSTRUCTIONS:
Hold in the current files area five (5) years; destroy at the end of agent's employment if this information is available elsewhere.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 10/27/1983
SCHEDULE #: 233
AGENCY: Public Safety, Department of
DIVISION: Narcotics
OFFICE/SECTION: Enforcement
RECORDS SERIES TITLE: Informant Files (CI Files)
DATES: 1971 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: by CI'S coded number
DESCRIPTION:
Documents relating to informants. Included are pay identification, encoding sequence, CI statements--all documents relative to the CI's use by the agency. Forms include the pay voucher-MBN 120, CI statements, fingerprint card, photograph, criminal history rap sheet (if any) and related documents. It is cut off at the end of the Calendar year.
DISPOSITION INSTRUCTIONS:
Hold in the current files area five (5) years; microfiche and destroy paper original. Microfiche will be permanently retained at MBN Headquarters.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 10/27/1983
SCHEDULE #: 234
AGENCY: Public Safety, Department of
DIVISION: Narcotics
OFFICE/SECTION: Communications
RECORDS SERIES TITLE: Radio Log
DATES: 1971 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: by year
DESCRIPTION:
Documents relating to communications. Included are radio logs--radio communications logbook. It is cut off at the end of the Calendar year.
DISPOSITION INSTRUCTIONS:
Hold in the current files area three (3) years; then destroy.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 10/27/1983
SCHEDULE #: 235
AGENCY: Public Safety, Department of
DIVISION: Narcotics
OFFICE/SECTION: Fiscal
RECORDS SERIES TITLE: Confidential Funds (Pipe)
DATES: 1971 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: numerically by fiscal year
DESCRIPTION:
Documents relating to confidential funds. Included are MBN Form 120 and receipts. The file contains vouchers for payment of official funds for the PI - the purchase of information from informants and for PE-the purchase of evidence; ledgers, receipts and related documents.
DISPOSITION INSTRUCTIONS:
Hold in the current files area ten (10) years; transfer document to microfiche and destroy the original. Microfiche will be permanently retained for historical purposes.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 10/27/1983
SCHEDULE #: 236
AGENCY: Public Safety, Department of
DIVISION: Narcotics
OFFICE/SECTION: Fiscal
RECORDS SERIES TITLE: Bid File
DATES: 1971 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: numerically by year
DESCRIPTION:
Documents relating to bid file. Included are the file contains bid specifications. There are no standardized forms. Each is drawn up according to the present need. The file also contains actual bids submitted by vendors.
DISPOSITION INSTRUCTIONS:
Hold in the current files area three (3) years or until audited; then destroy.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 10/27/1983
SCHEDULE #: 3927
AGENCY: Public Safety, Department of
DIVISION: Public Safety Planning
OFFICE/SECTION: Highway Safety
RECORDS SERIES TITLE: Highway Safety Project Files
DATES: 1988 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: chronologically
DESCRIPTION:
This series consists of project files administered by the Office of Highway Safety. The projects are supported by grants in cities around the state to prevent automobile accidents, teen alcohol and drug abuse. Included are quarterly reports, copies of contracts, reimbursements, public service announcements, correspondence, financial closeouts, supporting worksheets and inventory forms.
DISPOSITION INSTRUCTIONS:
Hold in the current files area two (2) years after close of project; transfer to State Records Center and hold three (3) years; then dispose. Audit must have been released three (3) years.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 03/26/1998
SCHEDULE #: 3926
AGENCY: Public Safety, Department of
DIVISION: Public Safety Planning
OFFICE/SECTION: Justice Programs
RECORDS SERIES TITLE: Municipal Crime Prevention Projects
DATES: 1995 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: chronologically
DESCRIPTION:
This series consists of municipal crime prevention projects administered by the Office of Justice Programs. The Legislature appropriates funds to the Office of Justice Programs for crime prevention around the state. Included are requests for funds, approval forms, budget forms, resolutions and certified assurance forms.
DISPOSITION INSTRUCTIONS:
Hold in the current files area six (6) months after close of project; transfer to State Records Center and hold three and one-half (3.5) years; then dispose. Audit must have been released three (3) years.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 03/26/1998
SCHEDULE #: 2454
AGENCY: Public Safety, Department of
DIVISION: Records and ID/Intelligence
OFFICE/SECTION:
RECORDS SERIES TITLE: Index Files
DATES: 1950 - 1988
DOES THIS SERIES CONTINUE TO ACCUMULATE? no
ARRANGEMENT: alphabetically
DESCRIPTION:
Documents relating to criminal data cards. Included are name, Present of arrest, agency making the arrest, case #, address, place crime committed, personal description, social security #, FBI #, and any prior arrests.
DISPOSITION INSTRUCTIONS:
Hold in the current files area until microfilmed. Maintain microfilm for 100 years. In cases when judge orders records to be expunged, court order supersedes records control schedule. Master microfilm to be held at the State Records Center.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 06/28/1989
SCHEDULE #: 2621
AGENCY: Public Safety, Department of
DIVISION: Records and ID/Intelligence
OFFICE/SECTION:
RECORDS SERIES TITLE: Polygraph Files
DATES: 1979 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: numerically
DESCRIPTION:
Documents relating to polygraphs. Included are complete history of person, physical data sheet, polygraph charts, and statements during the test. It is cut off at the end of the Serial year.
DISPOSITION INSTRUCTIONS:
Hold in the current files area five (5) years; transfer to State Records Center and hold five (5) years; then destroy.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 03/29/1990
SCHEDULE #: 1379
AGENCY: Public Safety, Department of
DIVISION: Records and ID/Intelligence
OFFICE/SECTION:
RECORDS SERIES TITLE: County Files
DATES: 1982 - 1987
DOES THIS SERIES CONTINUE TO ACCUMULATE? no
ARRANGEMENT: alphabetically by county
DESCRIPTION:
Documents relating to crimes committed that do not have a case number. Included are initial case reports and investigators reports. It is cut off at the end of the Calendar year.
DISPOSITION INSTRUCTIONS:
Hold in the current files area four (4) years or until an arrest has been made. Transfer to Criminal Case Files when an arrest has been made, otherwise purge and destroy unnecessary files after four (4) years. This system is no longer in use. All records are given a case number when the crime is committed, not when an arrest is made.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 11/12/1987
SCHEDULE #: 1380
AGENCY: Public Safety, Department of
DIVISION: Records and ID/Intelligence
OFFICE/SECTION:
RECORDS SERIES TITLE: Criminal Case Files
DATES: 1950 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: numerically
DESCRIPTION:
Documents relating to initial reports, investigative reports, notification of arrests, social admission sheets and RAP sheets. It is cut off at the end of the Serial year.
DISPOSITION INSTRUCTIONS:
Hold in the current files area five (5) years. Microfilm and transfer hard copy to State Records Center and hold five (5) years; then destroy. Hold microfilm seventy-five (75) years from Present of microfilming, then destroy. Maintain original microfilm at State Records Center for security. In cases when judge orders records to be expunged, court order supersedes records control schedule.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 11/12/1987
SCHEDULE #: 1381
AGENCY: Public Safety, Department of
DIVISION: Records and ID/Intelligence
OFFICE/SECTION:
RECORDS SERIES TITLE: Fingerprint Files
DATES: 1950 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: numerically by classification number
DESCRIPTION:
Documents relating to fingerprints. Included are names given at arrest, Dept. of Corrections number, alias, prisoner's signature, FBI number, and name of official taking impressions.
DISPOSITION INSTRUCTIONS:
Hold in the current files area one hundred (100) years; then destroy. In cases when judge orders records to be expunged, court order supersedes records control schedule.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 11/12/1987
SCHEDULE #: 1383
AGENCY: Public Safety, Department of
DIVISION: Records and ID/Intelligence
OFFICE/SECTION:
RECORDS SERIES TITLE: Photograph Files
DATES: 1950 - 2022
DOES THIS SERIES CONTINUE TO ACCUMULATE? yes
ARRANGEMENT: numerically by DOC number
DESCRIPTION:
Documents relating to pictures of inmates inducted into, paroled or discharged from Parchman with Department of Corrections(DOC) numbers. Included are Present received, discharged, charge, name, race, sex, birth, height, weight, color of eyes and hair. It is cut off at the end of the Serial year.
DISPOSITION INSTRUCTIONS:
Hold in the current files area thirty (30) years or until updated; then destroy. In cases when judge orders records to be expunged, court order supersedes records control schedule.
RIGHTS MANAGEMENT:
REMARKS:
STATE RECORDS COMMITTEE STATUS: Approved on 11/12/1987